Minutes
1st Theale and Calcot Scout Group Meeting
27th February 2012 8.00 – 10:00
135 Meadow Way
Activity Day
Activity discussed and actions distributed, noted separately.
ALL
A huge thanks for ALL your efforts in making the activity day a success. Thank you so much – Ross and I were both very proud to be part of 1st T&C – a fantastic Group effort!
Sharing of programmes
Suggested that we all share our programmes so gather new ideas and make life easier, as well as stopping too much overlap from cubs-beavers-scouts in same terms.
ALL
Please either email to Jo or bring along to meetings to share.
Group Insurance
The Scout insurance does not provide personal injury insurance for our leaders. We decided that we should insure our leaders but we will not extend the policy to OH. Any helper that is more than an OH (Marianne in Scouts for example) please encourage to become a Sectional Assistant.
Clive I think Marianne is already completing new paperwork
Jo B Has this now been paid, do you need anything else from Ross?
Census
Thanks so much for being prompt. We’ve had 135% growth which is tremendous & a real credit to you all. Read letter from Simon P.
Family Camp
June 29 (fri set up) June 30 (families come) July 1st go home
Rushall Farm booked. Asha has volunteered to organise it to get her license.
Rally in Valley on Sunday – not sure what that looks like yet but because it is in same place, means we will get our helpers. Climbing Tower booked for RitV day.
Ideas for activities include rifle shooting (need to get hold of Ron) Pioneering poles, ridge tents, outdoor cooking with Dutch ovens, tracking, bivvies in the woods…BBQ & campfire in evening.
Jodi/ Jason/ Jayne Jayne can’t go from Theale Beavers – Jodi & Jason proposed a joint evening with both Beaver sections where parents can meet the Beaver leaders. Jo H could also attend as will be on camp.
Cubs Lee & Michelle are expecting a baby on July 11th – Maybe you guys need an event similar to Beavers so your parents can meet Asha and her team?
Ross Will plan a date to go see the field. Anyone who’d like to come is welcome.
Jo H Will dig out letters etc from Pangbourne & Purley
Holybrook Fun Day at Linear Park – 24 June
Under control. Do go and support the Calcot Cubs/Beavers if you can (Scout District camp weekend)
Calcot Beavers Leaflets
Want to distribute in local schools to boost numbers.
Jason
Jason looking into print options. Scout shop does not offer service. Suggested comparing prices between Vistaprint & Scout website
Theale Jubilee Celebrations – Sunday 3rd June
Vicar, School, other village groups got together to start planning Jubilee celebrations. We sent our apologies at during working day, however we did say we were interested. Possible tug of war or sports?
Information to follow. Asha, Paul, Marc had said they could help.
Jo
To email info on
St George’s Day – 22nd April
Ross gave his apologies but can’t make the day due to London Marathon.
Small parade & church service. Details to follow.
ALL
All sections encouraged to attend.
Training Records
Vince sent records out to everyone in District to check.
ALL
Please check yours & your leader’s details are correct by March 6th.
Banking / Treasury consistency in Group
Discussed variance in process, subs, spending etc.
Would be easier for Jo B to have a group account with budgets. Budgets to be set so each section has lots to spend (we aren’t looking to swell a Group bank account here!) Also need money into Group for equipment repairs, census, insurance, group activities etc.
Currently subs are:
Theale Beavers - £30, Theale cubs - £30, Theale Scouts - £30
Calcot Beavers - £25, Calcot Cubs – £2 week
Ross / Jo H & Jo B Propose way of working as Group with expenses, budgets etc. Discuss at next meeting
ALL
Banking Details for parents to pay directly into our Group Account:
20-71-03 13848590 1st Theale & Calcot Group
Please add child’s name as reference with B for beavers, C for cubs…!
Other uniform questions
Suggested the Group will pay for the first uniform shirt & polo if the leader wants it.
Suggested each child gets a Necker, woggle, badges free when they join the Group
ALL From a suitable point, please gift necker to any new member of the Group
Jo H We will prepare a form to make it easy to claim expenses back
Waiting Lists & Moving Up Sections
Preference goes to children in section below.
Children get 4 weeks free to trial it. Suggested overlap from B-B & C-S called linking. Don’t have to go for full night, just some time to ease into it, makes transition easier. Don’t pay subs twice!
Best way to manage is by talking to sections above.
Cubs can move up from 7.5. Beavers & Cubs to work together to agree when most suitable date is depending on friends, programme, badges etc.
ALL
Discuss with sections who might move & when, then propose to parents
Paperwork to go to Ross, Record & badge cards to next leaders
AOB
Well done to Theale Cubs & Theale Scouts on their very successful overnight stays!
Jo H Can we send out District Store list so you know equipment available?
ALL Design a logo for 1st T&C Group – competition before camp and winner announced on camp? Think about it…
AND FINALLY….to those of you who weren’t sure if you read it right first time, congratulations to Lee and Michelle who are expecting a baby on July 11th.
Our first Group baby!
1st Theale and Calcot Scout Group Meeting
27th February 2012 8.00 – 10:00
135 Meadow Way
Activity Day
Activity discussed and actions distributed, noted separately.
ALL
A huge thanks for ALL your efforts in making the activity day a success. Thank you so much – Ross and I were both very proud to be part of 1st T&C – a fantastic Group effort!
Sharing of programmes
Suggested that we all share our programmes so gather new ideas and make life easier, as well as stopping too much overlap from cubs-beavers-scouts in same terms.
ALL
Please either email to Jo or bring along to meetings to share.
Group Insurance
The Scout insurance does not provide personal injury insurance for our leaders. We decided that we should insure our leaders but we will not extend the policy to OH. Any helper that is more than an OH (Marianne in Scouts for example) please encourage to become a Sectional Assistant.
Clive I think Marianne is already completing new paperwork
Jo B Has this now been paid, do you need anything else from Ross?
Census
Thanks so much for being prompt. We’ve had 135% growth which is tremendous & a real credit to you all. Read letter from Simon P.
Family Camp
June 29 (fri set up) June 30 (families come) July 1st go home
Rushall Farm booked. Asha has volunteered to organise it to get her license.
Rally in Valley on Sunday – not sure what that looks like yet but because it is in same place, means we will get our helpers. Climbing Tower booked for RitV day.
Ideas for activities include rifle shooting (need to get hold of Ron) Pioneering poles, ridge tents, outdoor cooking with Dutch ovens, tracking, bivvies in the woods…BBQ & campfire in evening.
Jodi/ Jason/ Jayne Jayne can’t go from Theale Beavers – Jodi & Jason proposed a joint evening with both Beaver sections where parents can meet the Beaver leaders. Jo H could also attend as will be on camp.
Cubs Lee & Michelle are expecting a baby on July 11th – Maybe you guys need an event similar to Beavers so your parents can meet Asha and her team?
Ross Will plan a date to go see the field. Anyone who’d like to come is welcome.
Jo H Will dig out letters etc from Pangbourne & Purley
Holybrook Fun Day at Linear Park – 24 June
Under control. Do go and support the Calcot Cubs/Beavers if you can (Scout District camp weekend)
Calcot Beavers Leaflets
Want to distribute in local schools to boost numbers.
Jason
Jason looking into print options. Scout shop does not offer service. Suggested comparing prices between Vistaprint & Scout website
Theale Jubilee Celebrations – Sunday 3rd June
Vicar, School, other village groups got together to start planning Jubilee celebrations. We sent our apologies at during working day, however we did say we were interested. Possible tug of war or sports?
Information to follow. Asha, Paul, Marc had said they could help.
Jo
To email info on
St George’s Day – 22nd April
Ross gave his apologies but can’t make the day due to London Marathon.
Small parade & church service. Details to follow.
ALL
All sections encouraged to attend.
Training Records
Vince sent records out to everyone in District to check.
ALL
Please check yours & your leader’s details are correct by March 6th.
Banking / Treasury consistency in Group
Discussed variance in process, subs, spending etc.
Would be easier for Jo B to have a group account with budgets. Budgets to be set so each section has lots to spend (we aren’t looking to swell a Group bank account here!) Also need money into Group for equipment repairs, census, insurance, group activities etc.
Currently subs are:
Theale Beavers - £30, Theale cubs - £30, Theale Scouts - £30
Calcot Beavers - £25, Calcot Cubs – £2 week
Ross / Jo H & Jo B Propose way of working as Group with expenses, budgets etc. Discuss at next meeting
ALL
Banking Details for parents to pay directly into our Group Account:
20-71-03 13848590 1st Theale & Calcot Group
Please add child’s name as reference with B for beavers, C for cubs…!
Other uniform questions
Suggested the Group will pay for the first uniform shirt & polo if the leader wants it.
Suggested each child gets a Necker, woggle, badges free when they join the Group
ALL From a suitable point, please gift necker to any new member of the Group
Jo H We will prepare a form to make it easy to claim expenses back
Waiting Lists & Moving Up Sections
Preference goes to children in section below.
Children get 4 weeks free to trial it. Suggested overlap from B-B & C-S called linking. Don’t have to go for full night, just some time to ease into it, makes transition easier. Don’t pay subs twice!
Best way to manage is by talking to sections above.
Cubs can move up from 7.5. Beavers & Cubs to work together to agree when most suitable date is depending on friends, programme, badges etc.
ALL
Discuss with sections who might move & when, then propose to parents
Paperwork to go to Ross, Record & badge cards to next leaders
AOB
Well done to Theale Cubs & Theale Scouts on their very successful overnight stays!
Jo H Can we send out District Store list so you know equipment available?
ALL Design a logo for 1st T&C Group – competition before camp and winner announced on camp? Think about it…
AND FINALLY….to those of you who weren’t sure if you read it right first time, congratulations to Lee and Michelle who are expecting a baby on July 11th.
Our first Group baby!